In times where lay offs are in the news everyday, no wonder if you are faced with doing more things with the same amount of time that you had before some of your people or colleagues were laid off. Therefore here are some tips to create your schedule taking in consideration the different things that we had already discussed. The KEY, your priorities should come first.
To build your schedule, take your top priority tasks and block them into time slots over several weeks or months, using a scheduling tool that allows you to take a daily, weekly, and monthly perspective.
Keep in mind what you have learned about the times during the day when your energy is at its peak. Important work or activities that need creativity and intelligence should be scheduled for the time when you are most alert. Routine or mundane tasks should be carried out during the periods of low energy.
Schedule only part of your day, leaving time to deal with crises and the unexpected.
Combine tasks, where possible. You might be able to open mail while you’re booting up your PC.
Consolidate similar activities, such as returning phone calls, appointments, paperwork, and meetings, to one block of time. For example, make all your phone calls at one scheduled time during the day.
Identify tasks to work on when you have unexpected free time.
Try scheduling backward. Determine what time you have to leave that day and then work backward. Put in the most important things first.
As the week progresses, move uncompleted priority tasks to the days still left in the week. When your schedule changes, be sure to record what really occurred. If you begin to see a trend, rework future portions of your schedule to reflect what you have learned.
Once you have created your schedule, keep it easily accessible. A wall or desk calendar should always be in view; a computer-based calendar should always be open on your desktop. Check on your progress throughout the day to see if you are on target.
To build your schedule, take your top priority tasks and block them into time slots over several weeks or months, using a scheduling tool that allows you to take a daily, weekly, and monthly perspective.
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